Explore All Features

Access your rental operations anytime, anywhere, on any device, thanks to our world-class cloud infrastructure. Hosted and managed on Amazon Web Services (AWS), HireHop runs directly in your web browser with zero software installs or server maintenance. Your data is protected by enterprise-grade firewalls, end-to-end encryption, automated backups and 99.9% uptime reliability, keeping your critical business operations ultra-secure and always accessible.

Get personal, hands-on support whenever you need it via email, phone, or directly through our online contact page. Our friendly software experts are always on hand to help you troubleshoot, set up, and get the absolute most out of HireHop — completely free of charge.

Switching software is effortless. Seamlessly migrate your stock, asset records, address book, service logs and more from spreadsheets or legacy systems. We provide free import templates and handle the heavy lifting for all clean data sets to get you up and running fast.

Scale your team without friction. Build unlimited user profiles with customised access permissions, enabling only the active user slots your business requires as you grow.

Manage multiple branches, foreign locations or virtual sub-depots from a single account at no extra cost. Each depot can run its own currency, localised tax codes and dedicated accounting sync, giving you enterprise-grade multi-location control.

Empowers global and diverse teams. Choose from dozens of pre-set languages — including Afrikaans, Chinese, Czech/Slovak, Dutch, English, Estonian, French, German, Greek, Hebrew, Hungarian, Italian, Japanese, Norwegian, Polish, Portuguese, Spanish and Swedish —or easily create your own custom translation rules.

Trade globally with ease. Set default currencies per depot or manage multi-currency jobs, invoices and purchase orders within a single project. Features a handy live exchange link to keep your conversions pinpoint accurate. Every currency in the world is supported.

Eliminate double-bookings with real-time stock tracking calculated down to the exact minute. Instantly view item availability, cross-depot stock, assets under repair, and late returns with interactive drill-down charts.

Gain total visibility over your bottom line. Track job margins, stock utilisation, equipment valuations, maintenance schedules, and more through interactive reports easily exportable to CSV or Excel.

Keep every job document in one organised place. Store files, web links and internal notes directly attached to specific assets, jobs or customer profiles for instant team access.

Keep your entire schedule aligned. Map out jobs, projects, tasks and site deliveries on a customisable calendar that syncs seamlessly with your external calendar apps across desktop and mobile.

Drive extra revenue effortlessly. Choose to list your available gear on our free rental marketplace (hirehop.info) to automatically market your excess stock to nearby HireHop users looking to cross-hire.

Maintain full accountability with comprehensive activity logging. Track every edit, timestamp and user change across the system to ensure full compliance with global data privacy laws like GDPR, CCPA and CPRA.

Stay on top of critical alerts with a compact header bell icon and pop-out panel that keeps urgent updates visible without cluttering your workspace.

Tailor HireHop to fit your style. Choose from a range of clean workspace themes — including high-contrast Dark Mode — to match your brand look or personal viewing preference.

Protect sensitive data with role-based access control. Easily restrict who can view pricing, edit locked jobs or run financial reports, and quickly apply permissions across whole teams with custom user groups.

Speed up daily workflows with a custom home dashboard. Each team member can pin their top 6 priority shortcuts — like Active Jobs, Outstanding Invoices or Stock Scanning — for easy, one-click access.

Support global and multicultural teams effortlessly. Every team member can set their own preferred display language independently, with full native support for Afrikaans, Chinese, Dutch, English (US, UK & AU), Estonian, French, German, Greek, Hebrew, Hungarian, Italian, Japanese, Norwegian, Portuguese, Slovak, Spanish, and Swedish.

Enforce enterprise-grade account security across your entire operation by requiring users to verify their identity with a secondary passcode upon log-in, safeguarding sensitive customer details, financial records and operational data from unauthorised access.

Adapt HireHop to your unique business data. Effortlessly add custom fields — including text boxes, dropdown lists and mandatory checkboxes — across Jobs, Projects, Hire Stock, Assets and Service Records.

Track every milestone of your rental workflow. Expand beyond standard job dates by adding unlimited custom dates — like prep, delivery, site survey or teardown — automated based on specific job types.

Create standardised, professional email templates with dynamic merge fields to send quotes, invoices and job updates in seconds.

Charge your way. Choose from built-in rental rate templates — such as 3-day weeks or Theatre weeks — or build fully custom charging rules tailored to specific items and client tiers.

Make our terminology match your industry. Easily customise any word or phrase across the entire system, allowing you to tweak default labels to fit your regional jargon or operational preferences.

Spot priority tasks at a glance. Automatically assign custom colour to jobs based on status changes, or manually flag key projects to keep your operations calendar visually organised.

Tailor the platform to your exact specifications. Extend HireHop’s core functionality, alter UI layouts or adapt specific workflows using custom-built plugins created by us, third-party developers or your own team.

Automate your entire software stack. Leverage our robust REST API and real-time Webhook triggers to sync HireHop seamlessly with external platforms and build custom automated workflows.

Stream live system updates and database changes in real time directly from HireHop into your company’s external data warehouse, custom ERP or BI analytics suite. Built for complex enterprise architecture and high-frequency reporting needs.

Build jobs and equipment supply lists in seconds. Flexible setup allows you to assign bookings directly to established customer accounts in your address book or create quick, one-off client profiles on the fly.

Group related jobs under a single master project folder. Centralise and manage linked tasks, internal notes, documents, invoices, purchase orders and email communications across multi-phase events with ease.

Eliminate stock conflict with availability calculated down to the exact minute. Use standard availability to track real-time shortages across all bookings, or leverage our intelligent Priority System to automatically ring-fence inventory for high-priority jobs while flagging sub-hiring needs on lower-tier bookings.

Streamline cross-hiring and sub-rentals. Ring-fence purchase orders to specific jobs or general stock, email suppliers directly, automatically offset inventory shortages and track line-item margins alongside seamless accounting sync.

Transfer inventory between branches seamlessly. Raising an internal hire automatically generates a corresponding live-syncing job at the supplying depot, ensuring cross-depot stock levels stay perfectly aligned in real time.

Take control of your revenue stream. Issue full, partial, or recurring date-range invoices, collect deposits, process credit notes, or generate summarised nominal code invoices. Email invoices directly to client billing contacts straight from HireHop.

Process high-volume billing in seconds. Select date thresholds and multiple active jobs to generate, issue, and email batch invoices to clients in a single click.

Flexible billing rules for non-charging days. Pause rental charges across entire jobs or specific line items for bank holidays, maintenance or client downtime, and apply targeted date-specific discounts effortlessly.

Maximise job profitability. Analyse expected and actual financial performance across jobs and projects with clear visibility over estimated, approved and unapproved sub-rental or operational costs.

Protect equipment list histories. Capture instant archive snapshots of job supply lists, compare previous revisions, restore older quote versions, or copy-paste archived line items directly into new bookings.

Duplicate complex job setups instantly. Clone entire bookings or copy line items across the system, with options to retain historical locked-in pricing or automatically update items to current rates.

Lock specific high-value or customised equipment to specific jobs. Reserved barcode assets cannot be scanned out onto overlapping jobs, guaranteeing the exact physical asset required is on-site when needed.

Rapid dispatch and return handling from any device. Scan via hardware barcode readers, RFID or mobile cameras. Features built-in operational safeguards that automatically block damaged assets, uncertified items or double-booked equipment from being dispatched.

Keep floor staff aligned with a live daily dispatch calendar. Monitor incoming and outgoing movements by day, and project the warehouse schedule onto workshop monitors or smart TVs using a live shareable link.

Track quote wins, losses, and cancellations with custom outcome details to gain actionable insights into your sales pipeline.

Enforce operational consistency by attaching a custom checklist to jobs, ensuring prep, safety and dispatch workflows are completed.

Take total control over your rental inventory. Log critical item data — including dimensions, weight, replacement values, origin and service intervals — with unlimited custom fields and multi-level category structures.

Tailor your rental rates to fit your clientele. Assign up to 3 standard pricing tiers per inventory item, or set locked-in custom rate cards for specific high-value client accounts.

Streamline complex equipment lists. Build pre-set packages, map automatic accessory pulls when specific main items are added, or group component items into Virtual Kits for rapid quote creation.

Track every physical asset across its lifecycle. Manage serial numbers, custom barcodes, service schedules, asset locations, inter-depot transfers and active repair statuses in real time.

Measure equipment ROI down to the exact asset. Track days on hire, job frequency, percentage utilisation rates and total generated revenue over any timeframe to make smarter purchasing decisions.

Automate asset depreciation reporting aligned with international accounting standards. Apply straight-line, declining balance, sum-of-the-years’ digits, or instant write-off methods to maintain accurate, real-time book values across your entire inventory.

Complete audit trails for every physical item. Access comprehensive historical logs showing every job allocation, user action and barcode scan timestamp across stock lines and individual serialised assets.

Keep gear flight-ready on the shop floor. Mobile-friendly maintenance workflows allow technicians to manage assigned work orders, schedule safety tests, record repairs and assign parts and labour to track net asset profitability.

Boost warehouse turnaround times by pre-packing gear into storage trunks. Assign serialised assets temporarily or permanently to a box so that scanning a single box barcode automatically checks out every item inside.

Verify shelf stock in a fraction of the time. System audits automatically account for checked-out gear and pre-prepped boxes, allowing warehouse staff to quickly reconcile physical inventory and mark missing or damaged items.

Eliminate return bottlenecks. Scan incoming equipment off the truck in a single unsorted heap, and HireHop automatically identifies every barcode, updates real-time stock levels, and checks items back into their respective active jobs instantly.

Easily schedule workforce and operational services. Build and manage custom labour rates for crew, specialised site technicians, operators and transport services.

Optimise staff scheduling and eliminate crew shortages. Use HireHop’s dual resource planners to assign staff to specific jobs while tracking labour costs against project budgets.

Seamless logistics setup. Adding transport, delivery or collection tasks to confirmed jobs automatically pushes them straight into the Route Planner, ready for vehicle and driver assignment.

Effortlessly manage transport logistics. Build custom vehicle profiles, assign primary drivers alongside up to two crew assistants, and set up daily delivery and collection runs in minutes.

Optimise daily transport schedules. Combine multiple job deliveries, site collections and equipment service calls onto single vehicles to build comprehensive daily route itineraries.

Visual route optimisation powered by Google Maps geolocation. Plot multi-stop drop-offs on an interactive map, automatically calculate the most efficient travel paths, and estimate precise transit times to save fuel and labor costs.

Empowers field drivers with a dedicated mobile web app. Drivers can view daily schedules, trigger turn-by-turn turn Google Maps navigation, upload site photos, log internal notes, and capture customer sign-off signatures directly on their mobile devices.

Legally binding eSign built right into your workflow. Send quotes, hire agreements and contracts for electronic signing directly through HireHop with zero extra subscription fees — fully compliant with global standards including eIDAS (UK & EU), ESIGN/UETA (US), ETA (AU & NZ), and PIPEDA (Canada).

Generate professional paperwork in seconds. Access an extensive suite of pre-built templates, including quotes, invoices, hire agreements, purchase orders, carnets, delivery notes and missing item reports.

Design your documents to match your exact brand identity. Easily customise templates using our visual WYSIWYG editor or edit underlying HTML5, CSS and JavaScript directly to build dynamic, professional PDFs.

Seamlessly apply company branding. Upload custom PDF letterheads, headers, footers, or background watermarks to automatically overlay onto generated documents — no technical coding required.

Lightning-fast, pixel-perfect PDF rendering. Our proprietary document processing engine converts complex layouts and dynamic data into high-resolution PDFs ready for instant download or emailing.

Keep partners and clients aligned with real-time links. Share live web links to documents instead of static attachments, ensuring subcontractors, venue partners or clients always view the most up-to-date schedule and specs. You decide what they can and cannot see.

Send communications directly from your existing business email accounts. HireHop integrates natively with Gmail, Microsoft 365, Exchange, or any provider using standard IMAP and SMTP settings.

Keep every conversation organised in one central place. Emails sent through HireHop automatically log to the corresponding job or project folder, and incoming client replies can be dragged and dropped straight into the record for team-wide visibility. You can also store and view emails in the address book.

Maintain a consistent, professional image. Build and personalise HTML-compatible email signatures complete with logos, contact details and brand links for every user.

Switch between sending profiles effortlessly. Each team member can send messages from multiple configured email addresses — such as personal sales, operations or accounts — directly within the platform.

Capture vital deal intelligence upon job completion or cancellation with custom win/loss questionnaires. Prompt reps for mandatory feedback on won or lost jobs to feed executive pipeline reports that analyse success drivers and revenue leakage.

Maintain total organisational visibility across your sales and support teams. Automatically aggregate every email thread, quote, and interaction a contact is involved in across all staff into a single, unified account timeline.

Access instant financial and operational intelligence on every client. View active and historical jobs, cumulative account yield, and past job failures with logged reasons directly on the contact record without running external reports.

Track individual sales performance and measure team ROI effortlessly. Attribute job income directly to specific salespeople, account managers, or project leads to monitor progress against revenue targets and rep-generated income.

Communicate with your client base at scale. Filter your contact database to send mass email updates, announcements, or targeted marketing campaigns directly to selected customer segments.

Log internal notes, schedule follow-up tasks, and store file attachments directly against contacts. Utilise custom fields and filterable tags across all activities for rapid querying, categorical organisation, and team reminders.

Connect HireHop directly to HubSpot or external CRMs without data loss. Deeply customise two-way field mappings — including custom fields on both sides — enabled by flexible HireHop Gateways.

Tailor HireHop to your exact operational workflow. Create unlimited custom fields across contacts, companies, jobs, tasks, notes, and file attachments without database caps or technical limits.

See every email, whether sent, imported, or dropped in, directly against contact profiles in the Address Book, extending far beyond just jobs and projects. If a person was included on an email, all relevant emails automatically appear directly in their contact record.

Link different accounting accounts to a single HireHop system. Perfect if you run separate business entities, multiple branches or different company divisions (like event gear vs. site power), allowing each depot or side of your business to push invoices straight to its own ledger.

Two-way financial synchronisation with Xero. Automatically push contacts, invoices, deposits, credit notes, payments and purchase orders from HireHop, while payment statuses in Xero reflect back to HireHop instantly. Setup automatically imports your existing chart of accounts, tax codes and bank accounts. Official verified app on the Xero App Store.

Seamless two-way data flow with QuickBooks Online. Effortlessly sync client contacts, invoices, deposits, credit notes and purchase orders. Invoices marked as paid in QuickBooks automatically update inside HireHop, with instant onboarding that maps your tax codes, nominal codes and address book. Official app on the QuickBooks App Store.

Streamlined accounting sync for Sage Business Cloud. Automatically transmit contacts, invoices, credit notes and payments between systems. HireHop automatically imports your nominal codes, VAT rates and client contacts during setup to ensure error-free reconciliation. Official app on the Sage Marketplace.

Connect your rental workflows directly with Sage 50 Cloud. Easily sync invoices, deposits, credit notes, payments and purchase orders between HireHop and Sage, complete with automatic two-way payment tracking and tax code mapping. (Note: Requires a connector app. Please contact our team for pricing details.)

Complete financial sync with Exact. Automatically flow invoices, deposits, credit notes, payments and purchase orders into your Exact ledger. Features full two-way payment tracking and instant mapping for VAT/GST codes, bank accounts and address books. Official app on the Exact App Store.

Enterprise-grade financial synchronisation for Microsoft Dynamics 365 Business Central. Seamlessly sync invoices, payments, credit memos, purchase orders and multi-dimensional tracking data. Real-time two-way updates keep payment statuses in sync across both platforms automatically. Authorised app on the Microsoft AppSource Marketplace.

Effortless bookkeeping synchronization for FreeAgent users. Automatically transfer invoices, client profiles, payments and credit notes from HireHop into your FreeAgent ledger, keeping your tax accounts and client records perfectly aligned in real time.

Seamless financial data sync with MYOB. Bridge your hire workflows with your accounting system by pushing invoices, purchase orders, client contacts and payment updates directly to MYOB with automated chart-of-accounts mapping.

Universal compatibility for all financial software. Export complete transaction logs, invoices and ledger records into structured CSV or Excel formats for easy manual import into any custom accounting package.

Get paid faster with built-in online payments. Integrate Stripe to add instant payment buttons directly onto your invoices, allowing clients to pay securely via credit card, Apple Pay or Google Pay.

Advanced crew planning and labor profitability. Sync services, staff, locations and job statuses with TeamTrack to populate its event planner, while combining HireHop purchase orders with internal staffing and transport data for real-time project cost and margin estimates.

Comprehensive workforce and crew scheduling. Automatically transmit project and job data into CrewBrain for seamless staff assignment, time tracking, leave management, digital work instructions and on-site risk assessments.

Quick, secure authentication with Google. Log in to HireHop instantly using your existing Google Workspace or personal Gmail credentials via “Sign in with Google.”

One-click login with Microsoft 365. Access your account seamlessly using your corporate Microsoft credentials for quick, unified access.

Enterprise Single Sign-On via Microsoft Azure. Streamline workforce access management and secure user logins through your company’s Azure Active Directory portal.

Convenient sign-in with Xero. Log straight into HireHop using your existing Xero accounting credentials without needing to remember an extra password.

Automate repetitive tasks across your entire software ecosystem. Connect HireHop to tools like Zapier, Make, Workato, and IFTTT to build custom automated workflows with thousands of third-party business apps.

Keep your public equipment catalogue automatically up to date. Feed real-time inventory and product data straight to your existing website so stock updates reflect instantly — no web developer required.

Launch online equipment bookings effortlessly. Embed a full-featured rental storefront directly into your existing website, or let HireHop host it securely on your behalf to accept online quote requests and bookings 24/7.